Facilities
A Space Planning Coordinator optimizes workplace layouts, manages facility assets, and leverages CAFM software to ensure efficient, safe, and productive offices.
We are seeking a data-driven Space Planning Coordinator to join our Facilities team and take ownership of our dynamic workplace environment. In this role, you will lead the strategic allocation of office square footage, ensuring our physical workspace evolves alongside our growing, high-performing teams. You will work closely with architectural partners, move management vendors, and business stakeholders to turn complex floor plans into functional, inspiring environments. If you possess a keen eye for layout design and a passion for operational efficiency, we would love to have you help shape our future workplace.
Key highlights
A Space Planning Coordinator is a facilities expert who balances human productivity with physical infrastructure by designing effective work environments. They utilize Computer-Aided Facility Management (CAFM) tools and AutoCAD to track occupancy, manage office reconfigurations, and align spatial resources with company growth. By analyzing building utilization data, a Space Planning Coordinator ensures that organizational space strategy supports both operational agility and employee experience across the entire real estate portfolio.
A Space Planning Coordinator performs daily tasks such as updating floor plans in AutoCAD, reconciling badge access logs with actual seat occupancy, and managing move requests for department relocations. They collaborate with IT, HR, and external commercial furniture vendors to execute interior fit-outs and infrastructure upgrades while ensuring strict adherence to ADA and OSHA safety regulations. Beyond planning, they maintain accurate asset registers and generate space utilization reports that provide leadership with actionable insights for long-term real estate investment and lease management.
What does a Space Planning Coordinator do?
A Space Planning Coordinator manages the allocation of physical office space to ensure it supports company goals, employee productivity, and safety. They translate headcount projections into layout designs, manage office move logistics, and track occupancy data to ensure the organization is maximizing its real estate investment efficiently.
What software skills are needed for a Space Planning Coordinator?
The most essential software for this role includes Computer-Aided Design tools like AutoCAD or Revit for architectural drafting and floor plan creation. Additionally, professionals in this field frequently use CAFM (Computer-Aided Facility Management) or IWMS systems to track assets, floor space data, and move management workflows.
Who does a Space Planning Coordinator work with?
They act as a bridge between various departments, working closely with HR for headcount forecasting, IT for infrastructure connectivity, and external commercial real estate vendors. They also frequently collaborate with architects, general contractors, and building managers to ensure space modifications are completed on time and within code.
Why is a Space Planning Coordinator role valuable to an organization?
This role directly impacts the bottom line by optimizing real estate costs, ensuring high occupancy efficiency, and minimizing wasted square footage. By creating functional, well-planned environments, a Space Planning Coordinator also improves the daily employee experience, which is critical for long-term retention and operational performance.