Job brief
We are looking for a highly organized Asset Management Coordinator to take ownership of our facility asset lifecycle and maintenance planning. In this role, you will be the bridge between our operational needs and our physical infrastructure, ensuring our building systems operate at peak efficiency. You will utilize data-driven insights to manage vendor contracts, oversee preventive maintenance, and execute capital improvement projects that enhance our workplace environment. If you are passionate about facility optimization and want to play a key role in maintaining high-performance building standards, we invite you to apply.
Key highlights
- Manage the end-to-end lifecycle of facility assets within our CMMS platform, ensuring accurate tracking of procurement, maintenance history, and disposal data.
- Execute comprehensive preventive maintenance (PM) schedules for HVAC, electrical, and plumbing systems to minimize downtime and prevent unplanned emergency repairs.
- Audit facility compliance with OSHA standards, local building codes, and safety protocols to mitigate liability and maintain a safe workplace environment.
- Direct external contractors and service vendors by managing service level agreements (SLAs), verifying work order completion, and ensuring cost-effective maintenance execution.
What is a Asset Management Coordinator?
An Asset Management Coordinator is a facility operations professional tasked with the lifecycle oversight of physical assets, workplace infrastructure, and building systems. By leveraging Computerized Maintenance Management Systems (CMMS) and real-time building performance data, an Asset Management Coordinator ensures that mission-critical equipment remains reliable, compliant, and cost-effective. Their work is essential for extending the lifespan of capital assets and maintaining the safety and productivity of the built environment.
What does a Asset Management Coordinator do?
An Asset Management Coordinator tracks and manages preventive maintenance schedules, monitors utility consumption trends, and coordinates with external service providers for emergency repairs. They translate technical data into actionable reports, tracking metrics like Mean Time Between Failures (MTBF) and total cost of ownership for assets such as HVAC, fire suppression, and building automation systems. By integrating cross-functional feedback from facility engineers and procurement teams, they ensure that every repair, upgrade, or replacement project meets internal standards and regulatory codes.
Key responsibilities
- Manage the end-to-end lifecycle of facility assets within our CMMS platform, ensuring accurate tracking of procurement, maintenance history, and disposal data.
- Execute comprehensive preventive maintenance (PM) schedules for HVAC, electrical, and plumbing systems to minimize downtime and prevent unplanned emergency repairs.
- Audit facility compliance with OSHA standards, local building codes, and safety protocols to mitigate liability and maintain a safe workplace environment.
- Monitor building utility usage and system performance metrics to identify energy saving opportunities and operational inefficiencies across multi-site facilities.
- Direct external contractors and service vendors by managing service level agreements (SLAs), verifying work order completion, and ensuring cost-effective maintenance execution.
- Develop and maintain detailed asset registers and documentation for facility audits, including equipment warranties, inspection certificates, and technical service manuals.
- Coordinate with procurement teams to forecast capital expenditure requirements for equipment upgrades or replacements based on age, condition, and maintenance costs.
- Implement process improvement initiatives to streamline facility work order workflows and improve the overall responsiveness of the maintenance operations team.
Requirements and skills
- 3+ years of experience in facility management, maintenance coordination, or asset management within a professional, high-volume environment.
- Technical proficiency in CMMS software such as UpKeep, Fiix, or Maximo for managing work orders and tracking equipment performance.
- Advanced knowledge of building systems, including commercial HVAC, electrical distribution, fire protection, and building automation controls (BAS).
- Certification as a Facility Management Professional (FMP) or Certified Facility Manager (CFM) is highly preferred.
- Proficiency in analyzing equipment operational data to produce performance reports and budget forecasts using Microsoft Excel or BI tools.
- Demonstrated ability to interpret complex facility schematics, blueprints, and equipment technical specifications during site inspections.
- Comprehensive understanding of OSHA regulations, ADA accessibility requirements, and regional building safety compliance standards.
- Strong project management skills with the ability to balance multiple maintenance work streams and competing operational priorities simultaneously.
FAQs
What does an Asset Management Coordinator do on a daily basis?
An Asset Management Coordinator focuses on the day-to-day health of building systems by monitoring maintenance dashboards, reviewing incoming work orders, and coordinating technician dispatches. They spend time analyzing equipment data to predict potential failures, updating asset records in their CMMS, and communicating status reports to operations leadership. Their daily work ensures that facility infrastructure remains stable and compliant with organizational safety standards.
What are the most important skills for an Asset Management Coordinator?
The most important skills include technical proficiency in CMMS software, a deep understanding of building systems (HVAC, plumbing, and electrical), and strong analytical capabilities. Additionally, an effective coordinator must possess excellent vendor management skills and a rigorous attention to detail for handling compliance documentation and safety regulations. Soft skills like clear communication and the ability to prioritize urgent facility needs are also critical to success.
Who does an Asset Management Coordinator work with?
An Asset Management Coordinator works cross-functionally with maintenance teams, facility engineers, procurement departments, and external service contractors. They frequently interact with building occupants or operations managers to resolve workplace infrastructure issues and coordinate access for repairs. They also partner with safety compliance officers to ensure all maintenance activities meet legal and organizational standards.
Why is the Asset Management Coordinator role important to a company?
This role is vital because it directly impacts the longevity of a company's physical capital and the safety of its staff. By proactively managing assets, the coordinator helps the organization avoid costly equipment failures, reduce energy expenditures, and ensure regulatory compliance. Proper asset management significantly lowers operational overhead and maximizes the return on investment for building systems and infrastructure.