Facilities
Hire a Preventive Maintenance Planner to optimize facility uptime. Learn what a Preventive Maintenance Planner does to manage asset reliability and site safety.
We are seeking a detail-oriented Preventive Maintenance Planner to join our facilities operations team and take ownership of our site’s equipment reliability strategy. You will play a key role in transitioning our maintenance approach from reactive repairs to predictive optimization, ensuring our building infrastructure runs at peak efficiency. This role is perfect for a professional who enjoys data-driven planning, managing complex vendor relationships, and implementing systematic improvements to workplace safety. If you are passionate about facility uptime and operational excellence, we would love to have you on the team.
Key highlights
A Preventive Maintenance Planner is a facilities engineering professional responsible for the systematic scheduling, planning, and documentation of asset maintenance activities. By leveraging Computerized Maintenance Management Systems (CMMS), the Preventive Maintenance Planner ensures that critical building infrastructure—including HVAC units, electrical distribution, and fire safety systems—remains within operational specifications. This role is essential for minimizing equipment downtime, extending the lifecycle of capital assets, and maintaining continuous compliance with OSHA and NFPA standards.
The Preventive Maintenance Planner translates reactive facility needs into a structured, proactive work order schedule for technicians and contractors. Daily tasks involve analyzing equipment performance data to identify maintenance intervals, sourcing necessary spare parts through procurement workflows, and reconciling completed work logs against facility budget allocations. They collaborate extensively with site supervisors and external vendors to synchronize complex infrastructure repairs with facility production schedules, ensuring zero disruption to daily workplace operations.
What does a Preventive Maintenance Planner do on a daily basis?
A Preventive Maintenance Planner spends their day managing work order backlogs, updating CMMS records, and verifying that scheduled maintenance is performed on time. They coordinate with technicians to prepare parts and tools for upcoming tasks, review service logs for accuracy, and monitor building system dashboards for any performance anomalies that require intervention.
What are the essential skills for a Preventive Maintenance Planner?
Key skills for a Preventive Maintenance Planner include technical competency in CMMS software, an analytical mindset for interpreting equipment maintenance history, and detailed knowledge of building systems like HVAC and electrical. Additionally, the role requires strong project coordination skills to manage vendor contracts and ensure that maintenance activities remain compliant with safety regulations.
Who does a Preventive Maintenance Planner report to and work with?
A Preventive Maintenance Planner typically reports to a Facilities Manager or Maintenance Director. They collaborate daily with maintenance supervisors, field technicians, and external specialty contractors to execute work. They also interact with procurement departments to manage parts inventory and with safety officers to ensure all maintenance work meets site-wide compliance standards.
Why is a Preventive Maintenance Planner important for facility management?
The Preventive Maintenance Planner is critical to an organization because they shift the maintenance culture from expensive, reactive emergency repairs to planned, proactive servicing. This results in significantly lower operational costs, higher equipment availability, longer asset lifespans, and a safer working environment for all employees.