Facilities Project Manager job description

Job brief

We are seeking a results-oriented Facilities Project Manager to lead our building operations and infrastructure modernization initiatives. In this role, you will be the primary steward of our physical footprint, ensuring our systems operate at peak performance while managing large-scale facility renovations and preventive maintenance programs. You will work closely with our engineering teams to implement sustainable, cost-effective solutions that support our long-term growth. If you are passionate about building excellence, infrastructure reliability, and creating world-class work environments, we want to hear from you.

What is a Facilities Project Manager?

A Facilities Project Manager is a strategic professional responsible for the lifecycle management of building infrastructure, workplace environments, and mission-critical systems. By leveraging facility management software and data-driven maintenance methodologies, a Facilities Project Manager ensures that corporate spaces remain safe, compliant, and operationally resilient. This role sits at the intersection of engineering, real estate, and project management, playing a vital part in maintaining business continuity and optimizing facility overhead costs across the organization.

What does a Facilities Project Manager do?

A Facilities Project Manager coordinates complex site maintenance, directs capital improvement projects, and ensures adherence to building codes such as NFPA or ADA standards. They monitor critical HVAC, electrical, and fire suppression systems via integrated Building Management Systems (BMS), translating performance data into actionable maintenance schedules. Daily, they interface with external contractors, procurement teams, and C-suite stakeholders to deliver facility upgrades on time and within budget while maintaining high standards of workplace safety.

Key responsibilities

• Execute end-to-end capital improvement projects including office renovations, infrastructure upgrades, and system installations within strict budget and timeline constraints.
• Oversee the performance of mission-critical HVAC, electrical, plumbing, and backup power systems to ensure 99.9% facility uptime for all operations.
• Manage the implementation and optimization of Computerized Maintenance Management Systems (CMMS) to track work orders, asset lifecycles, and preventive maintenance tasks.
• Conduct regular site audits to ensure full compliance with OSHA safety regulations, local building codes, and environmental sustainability certifications like LEED.
• Negotiate and manage service level agreements (SLAs) with external vendors, contractors, and specialized maintenance service providers to ensure cost-effective service delivery.
• Analyze facility operational data and energy consumption patterns to identify and implement cost-saving measures and process improvements across multi-site portfolios.
• Coordinate emergency response protocols for facility-wide incidents, including power outages, leaks, or security breaches, ensuring rapid restoration of building services.
• Develop and maintain comprehensive facility documentation, including blueprints, equipment manuals, operational reports, and compliance logs for regulatory inspections.

Requirements and skills

• Bachelor’s degree in Facilities Management, Engineering, Construction Management, or a related technical field.
• Proven experience managing large-scale capital projects or building infrastructure upgrades within a commercial or industrial environment.
• Advanced proficiency in CMMS software (such as UpKeep, Hippo CMMS, or IBM TRIRIGA) for maintenance and asset tracking.
• Comprehensive knowledge of NFPA, ADA, OSHA, and IBC standards as they pertain to facility operations and structural compliance.
• Professional certification such as Certified Facility Manager (CFM) from IFMA or Project Management Professional (PMP) credential preferred.
• Demonstrated ability to interpret complex technical blueprints, MEP schematics, and construction documentation to guide facility modifications.
• Expertise in financial management, including forecasting facility budgets, tracking capital expenditures (CapEx), and managing operational expense (OpEx) variances.
• Strong technical leadership skills with the ability to communicate architectural, mechanical, or electrical risks clearly to non-technical executive stakeholders.

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