Job brief
We are looking for a hands-on Facilities Manager to lead our building operations team and ensure our physical environment supports a high-performing workplace. You will take ownership of our facility’s critical infrastructure, managing preventive maintenance programs, safety audits, and vendor partnerships that keep our operations running smoothly. If you are a proactive leader with a technical mindset who enjoys solving complex building challenges, we want you to shape our facility strategy. Join us to create a safe, sustainable, and optimized environment for our employees and visitors alike.
Key highlights
- Manage end-to-end preventive maintenance schedules for HVAC, electrical, and fire suppression systems using enterprise CMMS platforms to minimize facility downtime.
- Oversee annual facility operating budgets, tracking utility expenditures and repair costs to identify and implement sustainable cost-reduction opportunities.
- Conduct regular facility audits to ensure full compliance with OSHA, ADA, and local fire department regulations regarding workplace safety.
- Respond rapidly to emergency maintenance requests, leading root-cause analysis for equipment failures to prevent reoccurrence and improve system reliability.
What is a Facilities Manager?
A Facilities Manager is a strategic operations professional responsible for the end-to-end management of building infrastructure, workplace safety, and essential maintenance systems. By leveraging Computerized Maintenance Management Systems (CMMS) and IoT-enabled building automation, a Facilities Manager ensures that mechanical, electrical, and plumbing (MEP) systems operate at peak efficiency. This role is foundational to organizational productivity, as it bridges the gap between physical space optimization and the comfort, safety, and operational continuity of the workforce.
What does a Facilities Manager do?
On a typical day, a Facilities Manager conducts walkthroughs to inspect building assets, reviews preventive maintenance schedules in platforms like UpKeep or Fiix, and manages service-level agreements (SLAs) with external vendors. They coordinate capital improvement projects, resolve urgent equipment malfunctions, and audit physical spaces to ensure compliance with OSHA standards and local building codes. Additionally, they collaborate with finance and IT departments to manage utility costs, workplace security protocols, and the logistical requirements of internal office moves or floor plan reconfigurations.
Key responsibilities
- Manage end-to-end preventive maintenance schedules for HVAC, electrical, and fire suppression systems using enterprise CMMS platforms to minimize facility downtime.
- Oversee annual facility operating budgets, tracking utility expenditures and repair costs to identify and implement sustainable cost-reduction opportunities.
- Direct external service providers and contractors, ensuring work quality meets strict safety standards and contractual service-level agreements (SLAs).
- Conduct regular facility audits to ensure full compliance with OSHA, ADA, and local fire department regulations regarding workplace safety.
- Coordinate physical space planning and office reconfigurations, managing furniture procurement, ergonomic assessments, and workstation infrastructure setup.
- Respond rapidly to emergency maintenance requests, leading root-cause analysis for equipment failures to prevent reoccurrence and improve system reliability.
- Maintain detailed documentation of building blueprints, life-safety logs, and operational reports to support long-term capital planning and audits.
- Lead facility-wide sustainability initiatives, including energy consumption monitoring and waste management programs to reduce the organization’s environmental footprint.
Requirements and skills
- 5+ years of experience in facilities management, property operations, or building engineering with a focus on commercial or industrial environments.
- Demonstrated proficiency in operating CMMS software (e.g., AkitaBox, FMX, or MaintainX) for asset tracking and maintenance workflow automation.
- Deep technical understanding of MEP systems, building automation controls, and current industry standards for HVAC and electrical distribution.
- Certification as a Facility Management Professional (FMP) or Certified Facility Manager (CFM) from IFMA is strongly preferred.
- Comprehensive knowledge of OSHA safety standards, building codes, and emergency evacuation protocol development for multi-site or large-scale facilities.
- Ability to communicate complex technical maintenance plans to diverse stakeholders, including building owners, C-suite executives, and onsite technical staff.
- Strong project management skills with a history of executing building renovations or infrastructure upgrades within defined timelines and budget constraints.
- Proficiency with Microsoft Office Suite and building management dashboards to track performance metrics and generate actionable operational reports.
FAQs
What does a Facilities Manager do on a daily basis?
A Facilities Manager is responsible for the ongoing health of a company's physical workspace. On a daily basis, this involves monitoring building management systems, reviewing work orders in a CMMS, coordinating repairs with vendors, and conducting inspections to ensure safety and comfort. They also handle the logistics of space management and ensure all critical infrastructure like HVAC and power systems are functioning without interruption.
What certifications are required for a Facilities Manager?
While not always mandatory, professional certifications are highly valued for a Facilities Manager role. The most recognized credentials include the Certified Facility Manager (CFM) and Facility Management Professional (FMP) from IFMA. Additionally, certifications in sustainable building management like LEED AP or specific trade licenses for electrical or HVAC systems can significantly improve a candidate's qualifications and technical credibility.
Who does a Facilities Manager work with in an organization?
A Facilities Manager acts as a central hub, working with a wide range of stakeholders. They coordinate directly with building maintenance technicians, third-party contractors, and vendors. Within the organization, they partner closely with HR for workplace experience and employee safety, with Finance for budget planning, and with IT for infrastructure needs related to server rooms and communications hardware.
Why is the role of a Facilities Manager important to a company?
A Facilities Manager is vital because they ensure the physical environment is safe, compliant, and optimized for productivity. By proactively managing building systems, they reduce operational costs, extend the lifespan of expensive assets, and minimize downtime. Ultimately, their work creates a reliable, high-functioning workplace that directly contributes to employee satisfaction and the organization's ability to operate efficiently.