Job brief
We are seeking a detail-oriented Facilities Compliance Officer to lead our site safety and regulatory oversight programs across our portfolio. In this role, you will be the primary point of contact for building code adherence, safety audits, and the optimization of facility maintenance life-cycles. Your expertise will be vital in identifying and mitigating infrastructure risks while ensuring our work environments exceed industry standards for safety and efficiency. If you are a technical expert who thrives on rigorous documentation, site audits, and continuous improvement, we want you on our team.
Key highlights
- Conduct comprehensive site safety audits to ensure full alignment with OSHA, NFPA, and local municipal building code requirements.
- Manage the end-to-end lifecycle of facility permits, licenses, and inspection certificates using automated tracking and reporting systems.
- Direct the execution of preventive and corrective maintenance schedules for critical HVAC, electrical, and plumbing systems via CMMS platforms.
- Liaise with fire marshals, environmental inspectors, and regulatory bodies during annual site visits to verify and document facility compliance.
What is a Facilities Compliance Officer?
A Facilities Compliance Officer is a technical professional responsible for ensuring that all physical infrastructure and building operations meet stringent safety, environmental, and legal standards. By managing comprehensive facility audits, building code adherence, and life-safety inspections, the Facilities Compliance Officer protects the organization from operational, legal, and financial liability. They leverage specialized software and deep knowledge of regulatory frameworks to ensure that every workspace remains both high-performing and fully compliant with local, state, and federal mandates.
What does a Facilities Compliance Officer do?
A Facilities Compliance Officer performs regular building system audits, tracks permit renewals, and oversees preventive maintenance workflows via Computerized Maintenance Management Systems (CMMS) like IBM TRIRIGA or Fiix. They coordinate with environmental health and safety (EHS) teams to monitor HVAC indoor air quality, fire suppression systems, and hazardous material storage protocols. Additionally, they interface with external government inspectors and internal stakeholders to produce detailed compliance reports, address site-specific hazards, and implement corrective action plans that ensure the ongoing integrity of the built environment.
Key responsibilities
- Conduct comprehensive site safety audits to ensure full alignment with OSHA, NFPA, and local municipal building code requirements.
- Manage the end-to-end lifecycle of facility permits, licenses, and inspection certificates using automated tracking and reporting systems.
- Direct the execution of preventive and corrective maintenance schedules for critical HVAC, electrical, and plumbing systems via CMMS platforms.
- Liaise with fire marshals, environmental inspectors, and regulatory bodies during annual site visits to verify and document facility compliance.
- Develop and update standard operating procedures (SOPs) for emergency response, equipment safety, and high-risk facility maintenance tasks.
- Analyze facility performance data to identify infrastructure risks and propose capital improvements that enhance site security and safety.
- Oversee third-party vendor performance to ensure all service-level agreements (SLAs) meet our specific compliance and quality standards.
- Review technical architectural drawings and MEP blueprints to ensure proposed facility modifications comply with current building codes.
Requirements and skills
- 5+ years of experience in facility management, building systems engineering, or regulatory compliance roles within a complex environment.
- Advanced proficiency with CMMS software such as IBM TRIRIGA, Fiix, or Archibus for tracking maintenance tasks and regulatory data.
- Deep technical understanding of HVAC, fire life-safety, and electrical distribution systems including knowledge of NEC and ASHRAE standards.
- Professional certification such as CFM (Certified Facility Manager) or FMP (Facility Management Professional) from IFMA is highly preferred.
- Demonstrated expertise in interpreting OSHA 29 CFR standards, EPA regulations, and the International Building Code (IBC).
- Ability to communicate complex technical compliance requirements to cross-functional stakeholders, executive leadership, and external contractors.
- Strong analytical skills for performing risk assessments, incident investigations, and audit documentation for regulatory submission.
- Bachelor’s degree in Facilities Management, Engineering, Construction Management, or an equivalent combination of professional experience.
FAQs
What does a Facilities Compliance Officer do on a daily basis?
A Facilities Compliance Officer is responsible for the daily health and legal standing of a physical site. Their day often involves auditing maintenance logs, verifying that life-safety equipment like fire alarms and extinguishers are inspected, and ensuring that contractors follow site-specific safety protocols. They spend significant time reviewing reports from building management software and coordinating with the engineering team to resolve any system discrepancies that could lead to code violations.
What certifications are required for a Facilities Compliance Officer?
While a bachelor's degree in engineering or facilities management is the foundation, industry-recognized certifications are essential for career growth. Professionals often pursue the Certified Facility Manager (CFM) or Facility Management Professional (FMP) designation from IFMA. Additionally, specialized certifications in EHS (Environmental Health and Safety) or OSHA-30 training are highly sought after by employers to demonstrate an expert-level understanding of regulatory compliance.
Who does a Facilities Compliance Officer work with most frequently?
This role acts as a bridge between technical maintenance teams and corporate operations. They collaborate closely with facility managers, engineering leads, and third-party contractors to oversee work quality. Furthermore, they serve as the internal point of contact for legal and regulatory bodies, including local fire marshals, municipal building departments, and environmental inspectors, to ensure that the facility maintains its license to operate.
Why is the Facilities Compliance Officer role critical to an organization?
The Facilities Compliance Officer role is critical because they directly mitigate the risk of litigation, heavy fines, and operational shutdowns. By ensuring that a company’s infrastructure is fully compliant with building codes and safety regulations, they protect employees and visitors from harm. Their work ensures long-term asset reliability and keeps the physical workplace environment aligned with modern health and safety legislation, preventing costly infrastructure failures.