Legal Assistant job description

Job brief

We are looking for a meticulous Legal Assistant to join our growing legal team and help streamline our contract lifecycle and compliance workflows. You will take ownership of case management documentation, conduct vital research to support our litigation strategy, and ensure our corporate governance practices remain beyond reproach. If you have a passion for legal precision and want to play a key role in protecting our organization's interests, we want to hear from you. This is an excellent opportunity to grow your expertise within a fast-evolving corporate legal environment.

What is a Legal Assistant?

A Legal Assistant is a specialized professional responsible for the operational integrity of a corporate legal department or law firm. A Legal Assistant acts as the primary point of organization for complex case files, regulatory filings, and corporate governance documentation. By utilizing legal management software like Clio, Relativity, or iManage, they ensure that sensitive information remains secure and accessible while supporting attorneys in mitigating organizational risk.

What does a Legal Assistant do?

A Legal Assistant manages the daily workflow of legal operations, including conducting deep-dive research into case precedents and drafting nuanced legal correspondence. They collaborate with internal stakeholders to review commercial contracts, monitor changes in state or federal legislation, and maintain meticulous document discovery databases. Additionally, a Legal Assistant coordinates between external counsel, regulatory agencies, and executive leadership to ensure all legal deliverables meet strict filing deadlines.

Key responsibilities

• Manage the end-to-end contract lifecycle by drafting, reviewing, and tracking agreements using platforms like Ironclad or DocuSign CLM.
• Perform comprehensive legal research into case precedents, statutes, and regulatory changes using LexisNexis or Westlaw to inform internal strategy.
• Organize and maintain electronic case files, ensuring full compliance with internal document retention policies and attorney-client privilege protocols.
• Coordinate with cross-functional departments to gather evidence for litigation, arbitration, or regulatory investigations under tight discovery deadlines.
• Prepare and format legal briefs, pleadings, and motions for filing with courts and government agencies in accordance with local rules.
• Track and update the corporate entity management system to ensure all business licenses, annual reports, and governance filings are accurate.
• Facilitate seamless communication between internal legal counsel and external law firms regarding ongoing matters and billing status reports.
• Support the ethics and compliance committee by monitoring policy adherence and summarizing legislative updates for executive leadership.

Requirements and skills

• Associate or Bachelor’s degree in Paralegal Studies, Criminal Justice, or related field with 3+ years of relevant experience.
• Demonstrated proficiency in legal practice management software, such as Clio, Smokeball, or specialized enterprise platforms.
• Advanced technical skills in Microsoft 365, particularly in utilizing tracked changes and document comparison tools for contract review.
• In-depth knowledge of civil procedure, litigation discovery rules, and standardized corporate legal filing requirements.
• Certified Paralegal (CP) or NALA certification is highly preferred, demonstrating a commitment to professional excellence and ethics.
• Proven ability to maintain absolute confidentiality while managing highly sensitive sensitive corporate, financial, and personal legal data.
• Sharp analytical ability to synthesize complex legal information into clear, actionable summaries for non-legal business stakeholders.
• Exceptional attention to detail in proofreading legal instruments for accuracy, jurisdiction-specific language, and structural compliance.

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