Job brief
We are seeking a results-driven Facilities Leasing Manager to join our property operations team and oversee a diverse portfolio of commercial assets. In this role, you will be the primary lead for tenant acquisition, lease negotiations, and long-term portfolio growth strategy. You will collaborate directly with owners and maintenance staff to elevate property standards and occupancy levels. If you are a proactive deal-maker with a passion for real estate operations and client experience, we invite you to help us drive excellence in our leasing performance.
Key highlights
- Manage the end-to-end leasing lifecycle, from initial lead generation and property tours to final lease execution and tenant onboarding.
- Negotiate commercial lease terms, including base rents, common area maintenance (CAM) charges, and tenant improvement allowances to protect owner interests.
- Perform rigorous market analysis to adjust pricing strategies and remain competitive against neighboring properties and market trends.
- Prepare comprehensive financial forecasts, occupancy reports, and budget variance explanations for ownership and senior asset management teams.
What is a Facilities Leasing Manager?
A Facilities Leasing Manager is a real estate professional responsible for the end-to-end management of commercial leasing portfolios and tenant relations. By leveraging property management software like Yardi or MRI, a Facilities Leasing Manager optimizes rent rolls, negotiates complex lease terms, and ensures physical assets are maintained to professional standards. Their work is critical to maximizing net operating income (NOI) and ensuring long-term asset profitability within competitive real estate markets.
What does a Facilities Leasing Manager do?
A Facilities Leasing Manager executes daily operations by performing market rent analyses, conducting site tours for prospective tenants, and drafting lease agreements that align with legal and corporate standards. They coordinate with maintenance teams, legal counsel, and asset managers to resolve occupancy issues and ensure compliance with building codes and property regulations. Furthermore, they utilize CRM tools to track lead pipelines, monitor lease expirations, and prepare monthly financial reports that provide stakeholders with visibility into portfolio performance.
Key responsibilities
- Manage the end-to-end leasing lifecycle, from initial lead generation and property tours to final lease execution and tenant onboarding.
- Negotiate commercial lease terms, including base rents, common area maintenance (CAM) charges, and tenant improvement allowances to protect owner interests.
- Perform rigorous market analysis to adjust pricing strategies and remain competitive against neighboring properties and market trends.
- Prepare comprehensive financial forecasts, occupancy reports, and budget variance explanations for ownership and senior asset management teams.
- Coordinate with facilities and maintenance staff to ensure spaces are move-in ready and meet all building compliance and safety standards.
- Maintain high tenant satisfaction levels by managing requests, resolving disputes, and executing lease renewal strategies to reduce vacancy rates.
- Ensure all lease documentation and property records are managed in compliance with local, state, and federal real estate laws.
- Cultivate relationships with commercial real estate brokers to drive tenant traffic and expand the reach of property marketing efforts.
Requirements and skills
- 5+ years of experience in commercial property management, specifically focusing on leasing and tenant retention for office or industrial assets.
- Advanced proficiency with industry-standard property management software, such as Yardi, MRI, or AppFolio, for tracking lease data and financial reporting.
- Deep knowledge of commercial real estate law, lease contracts, and fair housing requirements applicable to commercial facility operations.
- Proven track record of hitting aggressive occupancy targets and managing complex lease negotiations for portfolios exceeding $20M in asset value.
- Bachelor’s degree in Real Estate, Finance, Business Administration, or a related field required for this position.
- Possession of a state-issued Real Estate Broker’s or Salesperson’s license is highly preferred for managing client-facing property transactions.
- Expertise in interpreting financial statements, including P&L reports, cash flow analysis, and capital expenditure budgets.
- Strong ability to present data-driven market insights and portfolio performance updates to ownership groups and C-suite executives.
FAQs
What does a Facilities Leasing Manager do?
A Facilities Leasing Manager is primarily responsible for maximizing the revenue and occupancy of commercial real estate assets. They handle the full leasing lifecycle, including marketing properties, qualifying leads, performing facility tours, and negotiating lease terms. They also act as the key liaison between tenants and property ownership to ensure operational excellence.
What skills are required for a Facilities Leasing Manager?
Key skills for a Facilities Leasing Manager include advanced negotiation, financial literacy regarding P&L statements, and proficiency in property management software like Yardi or MRI. Candidates must possess a strong understanding of commercial lease structures, local property regulations, and market analysis techniques. Soft skills, such as relationship building and conflict resolution, are also vital for tenant retention.
Who does a Facilities Leasing Manager report to?
A Facilities Leasing Manager typically reports to a Senior Property Manager, Director of Asset Management, or the portfolio owner. They work cross-functionally with maintenance technicians, construction project managers, external commercial brokers, and legal counsel to ensure that each facility remains profitable and in excellent physical condition.
Why is the Facilities Leasing Manager role important for property value?
The Facilities Leasing Manager is the primary driver of an asset's Net Operating Income (NOI). By maintaining high occupancy rates, keeping CAM charges optimized, and ensuring that leases are structured favorably for the owner, they directly increase the overall appraisal value of the property. Their proactive approach to tenant relations and market positioning prevents costly vacancies and long-term financial loss.