Job brief
We are looking for a highly organized Development Project Coordinator to join our growing development team and help steer our upcoming pipeline of high-value real estate projects. You will act as the operational anchor, managing documentation and communication flows between investors, architects, and site superintendents to ensure our vision is executed flawlessly. If you possess a keen eye for detail, a deep understanding of the development lifecycle, and a passion for turning blueprints into finished assets, this is an ideal role for you. We value proactive problem solvers who can navigate complex regulatory environments to drive meaningful impact in our real estate development business.
Key highlights
- Manage the end-to-end development project lifecycle including site entitlement, design phase, and final construction closeout milestones.
- Utilize Procore or similar construction management software to track RFIs, submittals, and daily reports from general contractors.
- Coordinate with municipal agencies and zoning departments to ensure all land-use permits and regulatory approvals remain on track.
- Monitor project budgets and cash flows, ensuring all vendor invoices and consultant fees are processed in alignment with financial projections.
What is a Development Project Coordinator?
A Development Project Coordinator is a vital real estate professional responsible for bridging the gap between site acquisition, architectural design, and vertical construction. This role manages complex development lifecycles, ensuring that projects remain on schedule and within budget by coordinating between land-use consultants, civil engineers, and general contractors. By leveraging project management software like Procore or MS Project, a Development Project Coordinator mitigates operational risks and maximizes the financial performance of multi-family, industrial, or commercial portfolios.
What does a Development Project Coordinator do?
On a typical day, a Development Project Coordinator tracks progress against critical path schedules, processes municipal permit applications, and updates stakeholders on zoning compliance and development milestones. They manage the flow of RFI and submittal documents between architects and onsite construction teams while conducting site visits to verify quality and adherence to project specifications. By maintaining meticulous project logs, tracking vendor invoices, and facilitating weekly design-build coordination meetings, they ensure seamless project delivery and operational efficiency.
Key responsibilities
- Manage the end-to-end development project lifecycle including site entitlement, design phase, and final construction closeout milestones.
- Utilize Procore or similar construction management software to track RFIs, submittals, and daily reports from general contractors.
- Coordinate with municipal agencies and zoning departments to ensure all land-use permits and regulatory approvals remain on track.
- Monitor project budgets and cash flows, ensuring all vendor invoices and consultant fees are processed in alignment with financial projections.
- Facilitate weekly coordination meetings between owners, architects, and structural engineers to address design conflicts and schedule shifts.
- Maintain a comprehensive digital document control system for all architectural renderings, MEP drawings, and building specifications.
- Perform routine site inspections to audit construction progress against the baseline project schedule and quality control standards.
- Prepare high-level progress reports for executive stakeholders and real estate investment committees regarding site risks and milestones.
Requirements and skills
- Bachelor's degree in Construction Management, Real Estate Development, Architecture, or Civil Engineering.
- 3+ years of professional experience in development coordination or construction project management for commercial/residential projects.
- Advanced proficiency in project scheduling tools including Microsoft Project, Primavera P6, or Smartsheet.
- Direct experience navigating complex land-use regulations, building codes, and municipal zoning ordinances.
- Technical aptitude in reading and interpreting MEP, civil, and structural blueprints and architectural drawing sets.
- Professional certification such as PMP (Project Management Professional) or LEED Green Associate is highly desirable.
- Exceptional ability to communicate technical schedule variances and budget impacts to non-technical investment partners.
- Proficiency in document control platforms like Procore, Bluebeam Revu, or Autodesk Construction Cloud.
FAQs
What does a Development Project Coordinator do in real estate?
A Development Project Coordinator serves as the central point of contact for complex real estate developments, overseeing the transition from planning and zoning through to final construction. They manage documentation, regulatory filings, budget tracking, and scheduling to ensure projects remain viable and timely. By coordinating between developers, contractors, and public agencies, they ensure that the project vision is successfully translated into a completed asset.
What skills are required for a Development Project Coordinator?
Essential skills include technical proficiency in construction project management software like Procore or Bluebeam, the ability to read complex architectural and civil blueprints, and a deep understanding of municipal land-use laws. Strong organizational skills are required to handle dozens of concurrent vendor contracts, RFIs, and permit schedules. Furthermore, effective communication is necessary to bridge the gap between creative design teams and on-site construction crews.
Who does a Development Project Coordinator work with daily?
This role works closely with a diverse group of stakeholders, including general contractors, civil and structural engineers, architectural firms, and municipal planning department staff. They also interface regularly with real estate investors and internal asset managers to report on financial progress and construction milestones. This role acts as a hub, ensuring that all parties have the information necessary to prevent project delays.
How does a Development Project Coordinator impact project success?
A Development Project Coordinator directly impacts the bottom line by preventing costly delays through diligent scheduling and permit management. By maintaining strict document control and budget oversight, they identify potential risks or cost overruns before they escalate. Ultimately, their ability to keep the construction process organized leads to faster time-to-market and higher asset valuations for the development firm.