Job brief
We are looking for a detail-oriented HR Coordinator to join our growing People Operations team and enhance our employee experience. You will take ownership of the full employee lifecycle, from coordinating pre-boarding logistics to maintaining rigorous data integrity within our HRIS. This role offers a unique opportunity to shape our internal culture by streamlining operational processes and providing high-touch support to our staff across multiple departments. If you are passionate about data-driven HR practices and thrive in a collaborative environment, we would love to have you on our team.
Key highlights
- Manage the end-to-end onboarding and offboarding workflows, including provisioning system access and conducting new hire orientation sessions.
- Maintain high data integrity within our HRIS (e.g., Workday, BambooHR) by processing personnel changes, salary adjustments, and status updates.
- Ensure total compliance with federal and state labor regulations by performing regular audits of personnel files and I-9 documentation.
- Prepare accurate workforce metrics and headcount reports using Excel or Power BI to support leadership’s strategic talent planning.
What is a HR Coordinator?
An HR Coordinator is a specialized human resources professional responsible for executing the foundational administrative processes that drive an efficient workplace. By managing HRIS data accuracy, overseeing end-to-end onboarding, and ensuring alignment with labor laws like FLSA and EEOC, an HR Coordinator provides the operational backbone for organizational success. Their work integrates human capital management systems with people-focused initiatives to foster a transparent, compliant, and supportive environment for all employees.
What does a HR Coordinator do?
On a typical day, an HR Coordinator audits employee records in platforms like Workday or ADP, facilitates new hire orientation sessions, and resolves payroll or benefits inquiries for staff members. They generate monthly headcount reports using Excel or Tableau, coordinate logistics for training workshops, and assist HR Managers with complex employee relations documentation. By acting as the primary point of contact for internal stakeholders, they ensure that talent workflows, performance management cycles, and compliance audits run without disruption to the business.
Key responsibilities
- Manage the end-to-end onboarding and offboarding workflows, including provisioning system access and conducting new hire orientation sessions.
- Maintain high data integrity within our HRIS (e.g., Workday, BambooHR) by processing personnel changes, salary adjustments, and status updates.
- Ensure total compliance with federal and state labor regulations by performing regular audits of personnel files and I-9 documentation.
- Coordinate the logistics for internal training programs and professional development initiatives in partnership with Learning & Development leads.
- Serve as the first point of contact for employee inquiries regarding benefits administration, open enrollment, and company leave policies.
- Prepare accurate workforce metrics and headcount reports using Excel or Power BI to support leadership’s strategic talent planning.
- Administer the performance management process by tracking review cycles and ensuring managers submit feedback within established deadlines.
- Collaborate with internal teams to update the employee handbook and ensure all HR policies reflect current industry best practices.
Requirements and skills
- Bachelor’s degree in Human Resources, Business Administration, or a related field with a strong focus on organizational behavior.
- 2+ years of experience in an HR support or administrative role, demonstrating proficiency in managing sensitive personnel information.
- Hands-on technical experience with industry-standard HRIS platforms such as ADP, Workday, BambooHR, or Paylocity.
- Proficiency in Microsoft Office Suite, specifically with VLOOKUP and pivot tables for analyzing HR data and metrics.
- In-depth knowledge of federal and state labor laws, including FLSA, FMLA, ADA, and COBRA, to ensure consistent workplace compliance.
- PHR (Professional in Human Resources) or SHRM-CP certification is highly preferred to validate foundational HR domain knowledge.
- Ability to communicate complex policy updates or benefit changes clearly to diverse employee populations and management teams.
- Strong organizational skills with the ability to manage multiple high-priority tasks in a fast-paced environment without sacrificing accuracy.
FAQs
What does an HR Coordinator do on a daily basis?
An HR Coordinator handles the daily operational tasks that keep a company’s human resources department running smoothly. This includes updating employee records in the HRIS, responding to staff questions about benefits or company policies, and organizing the administrative side of recruitment or onboarding. They serve as the essential link between HR leadership and the general workforce, ensuring all personnel data remains accurate and accessible.
What are the key qualifications for an HR Coordinator role?
Key qualifications for an HR Coordinator include a solid understanding of labor laws, experience with HRIS software, and strong administrative organizational skills. Most employers look for a Bachelor’s degree in HR or a related field, and professional certifications such as the SHRM-CP or PHR are highly valued. Candidates must also demonstrate high attention to detail and the ability to handle confidential information with complete discretion.
Who does an HR Coordinator typically work with?
An HR Coordinator works closely with a broad range of stakeholders, including new hires, department managers, payroll departments, and senior HR leadership. They also frequently interact with outside vendors, such as insurance brokers or recruitment agencies, to manage benefit programs or sourcing logistics. This role requires building strong interpersonal relationships across all levels of the organization to maintain a positive work culture.
Is an HR Coordinator a good career path for growth?
Yes, the HR Coordinator role is an excellent starting point for a long-term career in People Operations or strategic HR management. By mastering the fundamental aspects of compliance, data reporting, and employee relations, coordinators often progress into specialized roles like HR Generalist, Talent Acquisition Manager, or HR Business Partner. The experience gained in this role provides a comprehensive understanding of how human capital drives organizational success.