Construction Coordinator job description

Job brief

We are seeking an experienced Construction Coordinator to join our project management team and oversee the coordination of commercial and residential construction projects ranging from $500K to $5M in value. In this role, you will be the operational backbone that keeps our construction sites running efficiently, managing everything from subcontractor scheduling and material logistics to quality assurance and safety compliance. You will work closely with project managers, field superintendents, and client representatives to ensure projects are delivered on time, within budget, and to specification. If you have a keen eye for detail, strong organizational skills, and enjoy the dynamic environment of active construction sites, this role offers excellent opportunities for career growth within our expanding construction division.

What is a Construction Coordinator?

A Construction Coordinator is a construction management professional who serves as the central point of coordination between project managers, subcontractors, suppliers, and field crews on active construction sites. Working with project management software like Primavera P6, Procore, or PlanGrid, Construction Coordinators ensure that material deliveries, labor scheduling, and quality inspections align with project timelines and specifications. They maintain detailed documentation including RFIs (Requests for Information), change orders, and daily progress reports while enforcing safety protocols and building codes. Their role is essential to preventing costly delays, managing resource allocation, and maintaining the quality standards that determine project profitability and client satisfaction.

What does a Construction Coordinator do?

A Construction Coordinator starts each day with site walkthroughs to assess progress, identify potential bottlenecks, and ensure OSHA safety compliance across all active work zones. They coordinate material deliveries with suppliers, schedule subcontractor activities to prevent conflicts, and update project schedules in software platforms like Microsoft Project or Smartsheet based on real-time field conditions. Throughout the day, they facilitate communication between architects, engineers, and field supervisors to resolve technical issues, process change orders, and maintain accurate as-built documentation. They also conduct quality control inspections, prepare daily and weekly progress reports for stakeholders, and coordinate with local building inspectors to ensure code compliance and permit requirements are met.

Key responsibilities

• Coordinate subcontractor schedules using Primavera P6 or Microsoft Project to prevent conflicts and optimize workflow across multiple trades including electrical, plumbing, and HVAC teams
• Manage material procurement and delivery schedules working with suppliers to ensure concrete pours, steel deliveries, and specialty materials arrive according to construction sequence requirements
• Conduct daily safety inspections and enforce OSHA 30 standards including fall protection, scaffolding safety, and hazardous material handling protocols across all work areas
• Process and track RFIs (Requests for Information), change orders, and field modifications while maintaining accurate documentation in construction management platforms like Procore or PlanGrid
• Perform quality control inspections at critical construction milestones including foundation pours, framing completion, and MEP rough-ins to ensure compliance with architectural specifications
• Prepare comprehensive daily progress reports, weekly status updates, and monthly cost summaries for project managers, clients, and executive stakeholders
• Coordinate building inspections with municipal authorities and ensure all permit requirements are met for electrical, plumbing, structural, and occupancy approvals
• Support budget tracking and cost control initiatives by monitoring labor hours, material usage, and equipment rental costs against approved project budgets and identifying variances early

Requirements and skills

• Bachelor's degree in Construction Management, Civil Engineering, or related field, or equivalent combination of education and 3+ years of hands-on construction coordination experience
• Proficiency in construction management software including Primavera P6, Microsoft Project, Procore, PlanGrid, or AutoCAD for project scheduling and document management
• Strong understanding of construction sequencing, building codes, and OSHA safety regulations with ability to identify potential safety hazards and implement corrective measures
• Experience reading and interpreting architectural drawings, structural plans, MEP schematics, and engineering specifications for commercial or residential projects
• OSHA 30-Hour Construction certification preferred, with knowledge of fall protection, confined space entry, and hazardous material handling requirements
• Excellent organizational and multitasking abilities to coordinate multiple subcontractors, deliveries, and inspections simultaneously across active construction sites
• Strong written and verbal communication skills for preparing detailed progress reports and facilitating coordination meetings with architects, engineers, and client representatives
• Physical capability to work on active construction sites including ability to climb stairs, walk on uneven surfaces, and work in various weather conditions while wearing appropriate PPE

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